No Build Cost · No Platform Fee · No Contract
Every Uncalled Lead
Is Wasted Money.
Call Center Sync responds to every new lead in 60 to 90 seconds — calling, texting, and handling inbound inquiries automatically, then writing everything back into your CRM. No lunch breaks, no weekends off, no waiting until Monday.
Outbound Calling
Inbound Calling
Text Messaging
Email Follow-Up
CRM Write-Back
Live Escalation
Multi-Location
30-Min Setup
Unlimited AI Agents
100%
Value-Built Conversations
60–90s
Speed to Lead
$0
Build Cost
$0
Platform Fee
365 Days
TCPA-Compliant Calling
Sisu Synergy
Script Design
Integrates With — Your Existing Stack
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Builder Prime
ServiceTitan
Jobber
Housecall Pro
simPRO
Workiz
SalesRabbit
Service Fusion
AccuLynx
MarketSharp
improveit 360
LeadPerfection
SalesforceBuilder PrimeServiceTitanJobberHousecall ProsimPROWorkizSalesRabbitService FusionAccuLynxMarketSharpimproveit 360LeadPerfectionSalesforceDon’t see your platform? If your CRM has API access, we can build it. See the Beta Tester Program below.
Native Applications
Built into your platform. Not bolted on.
Native integrations are the deepest level of connection — Call Center Sync exists as an application inside these platforms. Every native integration has the same full capability: complete two-way sync, 30-minute setup, same-day deployment.
Live Today
Coming Soon
Industry Partners
Partners that recommend Call Center Sync.
Marketing companies, lead providers, influencers, and podcasts — the people and groups home service companies already trust, recommending Call Center Sync to their customer base.
Beta Tester Program
Your CRM isn’t listed here yet. That’s an opportunity.
Work with our development team to build the native integration for your platform — and get 50% off all Call Center Sync services for 6 months while we build it alongside you.
50%
Off · 6 Months
Transparent Pricing
The industry charges
for everything. We charge
for one thing.
Most AI call center companies charge thousands before you make a single call — then add platform fees, per-seat fees, and annual contracts on top. We don’t. Every number is right here, before you sign up for anything.
Build & Setup Cost
$0
Always
Most companies charge $3,000 to $15,000 just to configure your system. We build it live in a 30-minute setup call at no cost. Your system can be calling leads the same day.
Fee Type
Other AI Call Centers
Call Center Sync
Build & Setup
$3,000 – $15,000
$0
Platform / SaaS Fee
$500 – $2,000/mo
$0
Per-Seat / Per-User
$50 – $150 / user
$0
Support & Training
Billable hours
$0
Contract / Lock-In
Annual required
None
Call Usage
Often bundled / hidden
$0.99 / min
The Only Charge
$0.99
per minute
Billed only when the system is in an active conversation.
- A typical appointment takes about 3.5 minutes — roughly $3.50 in call time to set.
- Unanswered attempts cost only ring time — roughly 15¢ each.
- Standby time, off-hours, and idle periods cost $0.
- Unlimited users — your entire team accesses the platform at no extra charge.
- Multiple locations included — each with its own service area, phone number, and sales team.
Your bill is driven by three things. Nothing else.
Full Cost Honesty
01 — Conversation Length
The script matches the lead.
Quick bookings land in 2.5 to 3.5 minutes. When a homeowner needs more, the script takes the time to build the value of the visit — a longer conversation that holds its appointment beats a short one that cancels.
02 — Lead Quality
Dead leads cost ring time only.
Leads that never answer are driven by your lead sources, not the system — and each attempt costs about 15¢ of ring time. The AI works them relentlessly because it can afford to.
03 — Volume
More leads, more conversations.
No tiers, no minimums, no volume penalties — the rate is $0.99 per minute whether you run 200 leads a month or 20,000. Scale up or down whenever you want.
That’s the whole bill. No fees anywhere else on this page — or off it.
03 — Two doors, same destination
Self-serve or talk to a human — your call. Both end at the same place: live and running leads.
Speed to Lead ROI
Reduce Cost. Multiply Revenue. Contact Faster.
Built for outbound speed to lead. Model how a sub-90-second response time, consistent AI follow-up, and lower call center cost combine to multiply revenue from the same lead volume.
All inputs are confidential. Nothing is stored or shared.
Base Metrics
Your Sales Funnel
iAnnual Revenue ($)Step 1
What do you believe your annual revenue is? Your funnel and leads determine the number the projections run on — we’ll show you exactly how they compare.
iAverage Ticket ($)Step 2
Average revenue per closed sale.
iMarketing BudgetStep 3
Enter % of revenue or total dollar spend — the other fills automatically.
or
Cost Per Lead: —
iCall Center CostStep 4
All salaries, bonuses, commissions, and software. Enter % of revenue or total annual dollars.
or
iLeads / MonthStep 5
Average new leads entering your pipeline each month.
iConversion Lift (%)
System estimate — Call Center Sync typically produces a 2–5% lift through faster contact and consistent follow-up.
iDead Lead Rate (%)
Approximate — leads that never answer, no matter who calls. Driven by your lead quality, sources, and geography, not by the system. The AI works them automatically: 68 contact attempts over 30 days, each costing ring time only.
This number is about your leads, not the system. Dead lead rates vary widely with lead source, quality, and geography — and because unanswered attempts cost ring time only (about 15 cents each), even a high dead lead rate stays cheap to work relentlessly.
iRaw to Set
825 Set Leads
↓
iSet to Issue
413 Issued Leads
↓
iIssue to Demo
310 Demoed Leads
↓
iGross Close
124 Gross Closes
↓
iCancel/Finance
87 Net Closes
Net Conversion Rate
5.78%
Example numbers from a home improvement company deployment. Click a field or use the button to model your business.
Click any ⓘ icon above to learn how each value is calculated.
Human Call Center
Revenue (Annual)
$18,711,000
Current performance
Call Center Cost
$561,330
Annual all-in cost
With Call Center Sync
Revenue (Annual)
$25,191,000
+$6,480,000 from conversion lift
AI Call Center Cost
$158,598
$402,732 saved annually
Total Annual Impact i
Revenue gain + call center savings
+$6,882,732
Marketing Performance
Same budget. Better returns.
Return on Ad Spend
—→—
Revenue per marketing dollar — same ad spend, more output.
Cost of Marketing
—→—
Marketing as a share of revenue. Lower means a leaner operation.
Cost per Sale
—→—
What each closed customer costs to acquire from your marketing budget.
Revenue per Lead
—→—
Annual revenue divided by total annual lead volume — the value of each lead in your pipeline.
Performance
Faster than a setter.
More consistent than a call center.
One deployment handles thousands of conversations a day — without queues, hold times, lunch breaks, or dropped calls.
Human Appointment Setter — Industry Average
6–8 min
The industry average for a human setter to take a lead from first contact to a booked appointment — when they answer at all. That’s paid labor time, every call, every day.
vs
Call Center Sync — Observed Average
3.5 min
Bookings land in as little as 2.5 minutes when the lead is ready — about 3.5 on average. And when a homeowner needs more time, the script takes it: a longer conversation that builds the value of the visit holds its appointment instead of canceling. Either way, it’s $0.99 a minute — not payroll.
01 / 04
60–90s
Speed to Lead — Every Lead, Every Time
New leads are called within 60 to 90 seconds of entering your CRM — evenings, weekends, and holidays included, within TCPA-compliant calling hours for each lead’s state. Consistency is what converts.
See how it works →
02 / 04
~$3.50
Call Cost to Set an Appointment
At 99 cents per minute and roughly 3.5 minutes per booking, the call time behind a set appointment costs about three dollars and fifty cents — a fraction of a human setter’s labor cost for the same result.
See how it works →
03 / 04
90
Days of Structured Follow-Up Per Lead
Configurable outreach cadences up to 90 days — up to three calls per day in the first week, tapering through day 90. All calls made within TCPA-compliant hours in the customer’s local time zone, automatically.
See how it works →
04 / 04
4–5K
Calls Per Day, Per Deployment
High-volume outbound speed-to-lead, inbound call handling, missed call recovery, and follow-up cadences running in parallel — without adding headcount or managing a call center floor.
See how it works →
03 — Two doors, same destination
Self-serve or talk to a human — your call. Both end at the same place: live and running leads.
Deployment Process
Built. Deployed.
Running Leads Fast.
Sign up, schedule a 30-minute setup call, and your system is configured live while you watch. Official partner platforms go live the same day. New CRM integrations are built once by our team — typically in one to two business days — then every future customer on that platform connects instantly through the same 30-minute setup.
Same-day deployment on partner platforms · No build fees · No contract
Step 1
Day 1
Sign Up and Schedule
Create your account and book a 30-minute setup meeting. No build fee, no contract required.
- Create your account at app.callcentersync.com
- Book a same-day or next-day setup meeting
- Grant CRM access before the call
- $0 build cost — nothing billed until your system goes live
- No long-term commitment required at any point
Step 2
30 min
30-Minute Setup Call
Our team configures your system live on the call while you watch — CRM connected, scripts loaded, scheduling rules set, test call completed.
- Official partner platforms connected live on the call
- New CRM integrations built once by our team in 1–2 business days — then instant for all future customers on that platform
- Industry-specific scripts loaded and customized
- Call cadence, zip codes, and team access configured
- Live test call run before the meeting ends
Step 3
Live
Go Live — Running Leads
When setup ends, your system is live. Partner platforms begin calling leads the same day. New integrations go live within 24 to 48 hours of the setup call.
- Leads called within 60 to 90 seconds of entry
- Appointments booked directly into your CRM
- Sales reps assigned with drive time cross-checked automatically
- Call recordings, AI summaries, and analytics available immediately
- Run off-hours only or full-time — your choice
03 — Two doors, same destination
Self-serve or talk to a human — your call. Both end at the same place: live and running leads.
What Working With Call Center Sync Looks Like
Most systems book the meeting.
Ours runs the workflow.
Call Center Sync is backed by the Hepner Corp ecosystem — technology, consulting, web, software, and operational support — with call scripts built by an actual home service marketing professional, not a developer with a template.
01
Beyond the Booking
Booking the meeting is the start — the system runs everything that comes after it.
Most AI callers book a meeting and stop. Call Center Sync assigns the sales rep, cross-references drive time between appointments, writes qualification notes into the right CRM fields, and notifies your team whenever a human should step in. Every call is recorded, transcribed by AI, and summarized with full sales notes — all pushed to the lead record automatically.
02
Scripts Built by Sisu Synergy
Every script is written by professional home service marketers — not a developer with a template.
Call scripts are built in partnership with Sisu Synergy — a professional home service marketing organization with executive experience inside large home improvement companies. Your system communicates like a trained marketer, building the value of the visit so appointments hold instead of canceling. Scripts are versioned, so changes go live on publish and never affect calls mid-flight.
03
Multi-Channel Communication
Calls, texts, email, inbound — every lead contacted fast and kept in motion.
Every workflow is built around getting leads contacted faster and kept in motion. New leads called within 60 to 90 seconds. Missed calls become outreach opportunities. Inbound calls are answered and qualified. Text notifications keep leads engaged. Estimates stay in active communication until a decision is made.
04
Built Into Your CRM, Not Bolted On
Everything the AI does is written back into your CRM — automatically.
Appointments, follow-ups, notes, call recordings, qualification summaries, and AI-generated sales notes are written back into your CRM automatically. Your sales team arrives at every appointment with full context — without anyone manually logging anything. Official Builder Prime partner, with more platforms connecting regularly.
05
You Stay in Control
Cadences, voices, hours, zip codes, blackout dates — you configure it, the system runs it.
Call cadences, blackout dates, scripts, voice selection (male or female), call screen handling, scheduling rules, zip code targeting, and team access are all configurable. 90-day outreach cadences with up to 3 calls per day. Run off-hours only, or full-time. The system adapts to your operation.
06
$0 Everything Except Usage
One charge: $0.99 per minute of usage. Everything else is $0.
No build cost. No platform fee. No per-seat fee. No support fee. No contract. Add your entire team at no extra charge. Each location gets its own service area, zip codes, outbound phone number, and sales team routing. Pricing covers one thing: actual call usage at $0.99 per minute.
07
Real-Time Analytics & Reporting
Every call tracked, scored, and surfaced — you always know what’s working.
Every call is tracked, analyzed, and surfaced in your analytics dashboard. Speed-to-lead booking rate, outreach booking rate, calls placed vs. answered vs. booked, average call duration, sentiment breakdown by call (Positive / Neutral / Negative), and a best-call-times heatmap that shows when your leads are most likely to pick up and book. Performance by agent and by script, so you always know what’s working.
Tap any card for the full detail.
03 — Two doors, same destination
Self-serve or talk to a human — your call. Both end at the same place: live and running leads.
Ready to Start
Your booking rate should not drop when your team goes home.
Call Center Sync helps home service companies respond faster, recover missed opportunities, and keep qualified appointments moving onto the calendar — without adding headcount or signing a contract.
There’s no sales team to get past. The demo is the walkthrough, the account is self-serve, and the system is the pitch. Two doors — same destination.
Door 01 — Self-Serve
Create Your Account
Sign up, book your 30-minute setup, and watch your system get built live on the call. No approval process, no waiting on a quote.
- Account created and setup booked in minutes
- Partner platforms go live and start calling leads the same day
- $0 build cost — nothing billed until your system is running leads
- No contract, no minimum — add credit and use it as much or as little as you want
Door 02 — Talk to a Human
Book a Discovery Call
Want to see it before you build it? No pressure, no generic demo — a real conversation about your operation, your CRM, and your lead flow.
Review your lead flow and CRM environment
+15 min
See communication workflows inside your CRM
+10 min
Identify response gaps and deployment path
+5 min
FAQ
Common questions.
Straight answers about how Call Center Sync works, what it costs, and how it fits your operation.
Can’t find your answer? Book a Discovery Call →
Call Center Sync is a trained communication system for home service companies. It handles outbound speed-to-lead calls, inbound inquiries, appointment booking, missed call recovery, estimate follow-up, dead lead re-engagement, and text notifications — then writes everything back into your CRM automatically.
No. There is no build cost, no platform fee, no per-seat fee, and no support charge. Most AI call center companies charge $3,000 to $15,000 just to configure your system before you make a single call. Call Center Sync configures your system in a 30-minute setup meeting at no additional charge.
Official partner platforms can be configured and running leads the same day — the setup meeting takes about 30 minutes and we build it while you watch. If your CRM is not yet a partner platform, our team builds the integration once, typically in one to two business days. After that, every future customer on that platform connects instantly through the same 30-minute setup.
Home service and remodeling companies of all sizes — concrete coatings, home improvement, roofing, siding, HVAC, plumbing, electrical, and multi-location service operations. Whether you run an established call center or no call center at all, the system adapts to your existing workflow.
Bookings land in as little as 2.5 minutes when a lead is ready — about 3.5 minutes on average. When a homeowner needs more time, the script takes it: the conversation is designed to build the value of the visit so the appointment holds instead of canceling. A human setter averages 6 to 8 minutes of paid labor for the same result — and the AI costs $0.99 a minute, not a salary.
New leads are called within approximately 60 to 90 seconds of entering your CRM. That response time holds during evenings, weekends, and holidays — within TCPA-compliant calling hours for that lead’s state. Consistency across all hours is what most operations are missing.
Calling hours are determined by TCPA regulations, which vary by state. The system respects each lead’s local calling window based on their location — not a blanket national window. Your team can also configure specific call windows, blackout dates, and per-day schedules through the platform. The system runs 365 days a year within those compliant windows.
Outreach cadences are configurable up to 90 days, with up to three calls per day. You set the day ranges and call times for each range — for example, three calls per day in days 0 to 7, two per day in days 8 to 30, and one per day in days 31 to 60. All calls happen within TCPA-compliant hours in the customer’s local time zone.
Yes. Inbound call handling is available. The system can answer incoming calls, qualify the caller, book appointments, collect information, and route or notify your team — the same way it handles outbound, but triggered by an incoming call instead of a new lead entering your CRM.
Yes — voice, email, and notification-based text messages (appointment confirmations and reminders) are all supported. Conversational marketing texts are regulated under federal carrier compliance rules and require business-level approval; we help you navigate that registration accurately rather than overpromising what carriers will accept.
40 to 70 simultaneous calls depending on deployment configuration, reaching 200 to 300 outbound contacts per hour — scaling automatically with your lead volume without any manual intervention.
Outbound speed-to-lead, inbound call handling, appointment booking, missed call recovery, after-hours response, estimate follow-up, seasonal outreach, dead lead re-engagement, CRM updates, customer reminders, text notifications, and multi-location communication workflows.
This is where Call Center Sync separates from booking-only tools. The system assigns the sales rep to the job, cross-references drive time between appointments so the schedule actually works, writes AI-generated qualification notes and sales summaries into the right CRM fields, and sends notifications to your team when human review is needed.
Yes. The system runs structured outreach on leads that were never reached, never booked, or stopped responding — through voice, email, and notification texts. The marketing dollars on those leads were already spent. Recovering even a small percentage creates meaningful revenue from your existing pipeline.
Across tens of thousands of contacts to date, negative reactions have stayed under 1%. Scripts are built by Sisu Synergy — a professional home service marketing organization — so conversations are helpful, clear, and respectful of the homeowner’s time.
Call Center Sync charges one thing: $0.99 per minute of active call time. There is no build cost, no platform fee, no per-seat fee, no support charge, and no contract. Your entire team accesses the platform at no additional cost. Locations are included — each with its own service area, outbound number, and sales team routing.
A typical booking conversation runs about 3.5 minutes. At $0.99 per minute, that is roughly $3.50 of call time per set appointment — compared to the 6 to 8 minutes of paid labor a human setter averages for the same result. Unanswered attempts cost only ring time, roughly 15 cents each. When a conversation needs more time to build the value of the visit, that longer call is still a fraction of a setter’s cost.
No. There is no contract at any point. You are not locked into an annual agreement, a trial window, or a minimum commitment. Most customers stay because the system works — not because they have to.
No. Usage is billed only when the system is actively in a conversation. Unanswered call attempts cost only the ring time — roughly 15 cents each. Standby time and off-hours incur no charges. The system can run 24 hours a day without billing 24 hours a day.
No. Every number is on this page before you create an account. $0.99 per minute of active call time is the only charge. No build fee, no platform fee, no per-seat fee, no support fee, no contract. What you see is what you pay.
Builder Prime is our deepest integration — we are an official Builder Prime partner with same-day deployment. Beyond that, any platform with API access can be connected: ServiceTitan, Salesforce, AccuLynx, LeadPerfection, JobNimbus, improveit 360, Jobber, Housecall Pro, and more. New integrations are built once by our team and then available to all future customers on that platform.
If your system has API access, our development team builds the integration module once — typically in one to two business days. After that, connecting is instant for you and every future customer on that platform. Call Center Sync is backed by a full technology organization, so the development resources already exist.
Yes. Each location gets its own service area with zip code targeting, its own outbound phone number, its own scheduling rules, and its own sales team assignment. The system cross-references drive time between appointments per location so your reps aren’t double-booked or bouncing across territories.
Call Center Sync is supported by the Hepner Corp ecosystem — technology, consulting, software, web, and operational support. You work with a team that understands CRM workflows, software systems, and customer communication — not a generic help desk. Support and training are included at no additional charge.
If a workflow, script, timing rule, or configuration needs adjusting, our team reviews the request and updates the system where appropriate. Changes do not require rebuilding from scratch — scripts are versioned and changes go live on publish without disrupting active calls.
No. The system runs as a stable communication workflow. Your designated handler — typically your best call center person or office manager — oversees it through the platform dashboard and handles the rare case where manual review is needed. Everything else runs automatically.
03 — Two doors, same destination
Self-serve or talk to a human — your call. Both end at the same place: live and running leads.